Port of Grays Harbor

Commission Meeting

April 10, 2018

The Port of Grays Harbor Commission Meeting for April 10, 2018 was called to order at 9:00 a.m.

Mike Johnson, Contract and Project Manager led the meeting in the Pledge of Allegiance.

Those in attendance at the meeting were as follows:

COMMISSION AND STAFF
Chuck Caldwell - Commissioner (Via Phone)
Stan Pinnick - Commissioner
Jack Thompson - Commissioner
Gary Nelson - Executive Director
Arthur Blauvelt - Legal Counsel
Mary Nelson - Director of Finance & Administration
Leonard Barnes - Deputy Executive Director
Mike Johnson - Contract and Project Manager
Randy Lewis - Director of Environmental and Engineering Services
Seagra Carkonen - Marina Office Assistant
Ross Read - Operations Manager Satsop Business Park
Kayla Dunlap - Public Affairs Manager
Keya Bernhardt - Communications & Administrative Coordinator

VISITORS
Bob Esposito - Citizen
Steve Schmitz - KPFF
Linda Orgel - CCH
David Haviland - Jodesha
David Dagnen - WRE/ABB
Cindy Taylor - Citizen
Tim Horton - SCI
Allen Kasper - KEC LLC.
Vickie Raines - GHC
Shelli Hopsecger - CCAI
Steve Ensley - City of Ocean Shores

Items discussed and action taken where required are as follows:

MINUTES:
1. By motion made by Commissioner Pinnick, seconded by Commissioner Thompson and unanimously approved, the Commission adopted the Minutes of March 13, 2018 Regular Commission Meeting as recorded in the Minutes Book No. 20 on pages 192 through 197 inclusive.

VOUCHERS:
1. By motion made by Commissioner Thompson and seconded by Commissioner Caldwell, the Commission unanimously approved for payment those Payroll Vouchers issued March 20, 2018 and April 5, 2018, ACH/Wire Transfers No. 99900993 through and including No. 99901007, and General Disbursement Vouchers No. 96599 through and including No. 96802 for payment in the amount of $2,093,011.32.

REPORTS:
Westport Marina 2018 Fishing Forecast
Seagra Carkonen reported on the 2018 Westport Marina Fishing Forecast. The commercial crab season started later than usual this year due to soft crab. Although the season started slow with low numbers, the price of crab went up. There were 33 transient crab vessels in port which is 28% higher than 2017. Recreational crab fishing overall this season was great. Fisherman were able to set one crab pot to get multiple limits of crab. Although recreational crab fishing has slowed down, everyone seems to be still getting their 6 crab per person limit.

Ms. Carkonen reported that Rockfish and Ling Cod fishing will be from March through October with a limit of 7 Rockfish and 2 Ling Cod. So far the season has started strong with an average of 30 boats launching weekly.

Ms. Carkonen reported that commercial Halibut fishing for Tribal fisherman had a good first delivery. The anticipated opening is May 11th. For non-Tribal fisherman the anticipated opening is June 27th with a quota of 201,800 lb. Halibut fishing for recreational and charters will be May 11, 13, 25, and 27th. Depending on the harvest totals there may be additional dates open. The quota is 46,341 lbs., which is down 3,966 lbs. from last year. This is the first year all of Washington is open to fish at the same time.

Washington State Department of Fish and Wildlife has released data suggesting our salmon return looks very bleak. Unfavorable weather conditions of the past few summers have begun effecting this year’s salmon runs.

Tuna fishing forecast looks promising for upcoming tuna season. The price per pound/ton will be higher than previous years, with no quotas or limits.

The Marina is almost at capacity with 356 annual tenants for 2018. The Marina has installed new life rings, and utilizes a new online reservation system through DocWA.

Lower Satsop Update
Ross Read reported on the Lower Satsop Update. The Lower Satsop is an active, dynamic, and unpredictable flood environment where the river wants to frequently move, shift, and change course (i.e., it is not a stable and predictable environment).

The County, WDFW, and others have each independently pursued several flood hazard reduction projects in the Lower Satsop in the past several years. This has proved challenging (and sometimes contentious) due to lack of continuing awareness for how one party’s project might adversely impact another party’s interests. Grays Harbor County with the support of the Chehalis River Basin Flood Authority has recently taken the proactive step to serve as central coordinator and convener of projects in the Lower Satsop in order to ensure communication across Lower Satsop projects and parties is clear, consistent and constant.

Update on Ranney Well Interconnect Project at Satsop Business Park
Steve Schmitz, KPFF Project Manager, reported on the Ranney Well Interconnection project. Phase I of the project schedule includes April 13th bids are due, and April 30th through May 15th GHE Shutdown. The scope of the project includes installing 24-inch x 6-inch tapping sleeve with a 6-inch gate valve, and blind flange to block the existing valve.

Phase II, Interconnection, scope of the project includes 1600 LF of 6-inch PVC to connect to gate valve installed in Phase I. There will be no shutdowns needed to complete Phase II Interconnection.

Phase II, West Park Lane Pipeline Replacement, includes replacing current pipeline of 1100 LF of existing 4-inch schedule 40PVC which was installed +/-15 years ago.

Friends Landing Park Rules Update
Ross Read reported on the updated Friends Landing Rules. The rules have been updated to reflect new guidelines and regulations. The Friends Landing Rules are posted on clear, visible signs throughout the Park.

School Tour Program
Kayla Dunlap reported that the 4th grade tour program is now in its year.  She noted elements such as the curriculum and presentation received an update and revamp this year based on feedback received from the surveys sent to last year’s participating teachers.  Tours begin in late May and run through the first week of June.

Ms. Dunlap, recognized and thanked tour partners, who donated items for teacher and student goodie bags.

Ms. Dunlap reminded the Commission that the Satsop Business Park will offer public walking tours that kick-off later this month and run through the end of September. The marine terminal and industrial property public tours will be announced in mid-May.

Public Information/ Legislative Report
Kayla Dunlap reported that the legislature wrapped up the short 60-day session last month with the final day for the Governor to take action on bills passing March 30th.

Ms. Dunlap noted industry-related bills that passed the legislature including an increase in CERB funding, the creation of a CERB broadband program, the modernization and expansion of port broadband authority, creation and funds for a state tourism program, and amendments to Public Works Contracting Authority that both clarifies port authority’s to use unit-price contracting as well as establishes a bid limit so ports are no longer required to get multiple bids for public works projects less than $40,000.

Ms. Dunlap also reported that annual outreach efforts to each Grays Harbor city have kicked off and will run through summer.

Vessel Activity
Leonard Barnes reported for March 2018 the Port had calls from 10 deep-water vessels and 2 barges, which resulted in 287,883 MT of cargo being handled. Year-to-date, the Port has handled 25 ships, 6 barges and 612,539 MT of cargo.

Public Comment:
N/A

ACTION/RESOLUTION ITEMS:
Action Item No. 1
Shelli Hopsecger, requested authorization for Executive Director to enter into Contract No. 1951, Transoceanic Fiber Feasibility Study.

Motion to authorize the Executive Director to enter into Contract No. 1951, Transoceanic Fiber Feasibility Study, to Sound and Sea Technology, Inc. was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0.

Action Item No. 2
Mike Johnson, Contract and Project Manager, requested Authorization to Call for Bids on Contract No. 1949 Terminal Maintenance Dredging.

This contract will provide dredging services for the 2018 summer dredging operations. The work will take place after July 15, 2018 and completed by October 31, 2018. Winter dredging will be conducted under a separate contract to be bid in the fall of this year.

Motion to authorize the Executive Director to "Call for Bids" on Contract No. 1949 Terminal Maintenance Dredging was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0.
Action Item No. 3
Art Blauvelt, Legal Counsel, requested authorization for Executive Director to ratify the amendment of the Westport Marina Tariff at Section 6, paragraph 15 (a) setting the Boat Launch ramp use fee at $8.00 per round trip and at Section 6, paragraph 15 (c) setting the Annual Launch Ramp Pass at $80.00, effective April 1, 2018.

Motion to ratify the Executive Director’s amendment of the Westport Marina Tariff at Section 6, paragraph 15 (a) setting the boat launch ramp use fee at $8.00 per round trip and at Section 6, paragraph 15 (c) setting the Annual Launch Ramp Pass at $80.00, all effective April 1, 2018. Motion was made by Commissioner Caldwell and seconded by Commissioner Thompson. Motion passed with a vote of 3-0.
Action Item No. 4
Randy Lewis, Director of Environmental and Engineering Services, requested authorization for Executive Director to proceed with the Westport Marina Float 5 Restroom Project. The requested action will include calling for bids from the Port’s Small Works Roster and purchasing a restroom under an authorized cooperative purchasing program within the $175,000 included in the approved Capital Budget for 2018.

Motion to authorize the Executive Director to proceed with the Westport Marina Float 5 Restroom Project was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0.

Resolution 2945
Mary Nelson, Director, Finance & Administration, presented for Commission consideration, Resolution No. 2945, Resolution No. 2945 to establish the GH Bar Pilots Retirement Expense Trust Fund.

Motion to adopt Resolution No. 2945: Authorizing the Executive Director to establish and maintain the Grays Harbor Bar Pilots Retirement Expense Trust Fund, as required by Washington State Senate Bill 6519 adopted March 15, 2018 (modifying RCW 53.08.390) was made by Commissioner Thompson and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0. Resolution adopted.

Visitors/Public Comment:
N/A

NEW BUSINESS:
Schedule Meeting of Port of Grays Harbor Foundation Members and Board, Art Blauvelt, General Counsel, requested that the Commissioners provide a list of dates that they are available to hold a meeting of the Port of Grays Harbor Foundation Members and the Board. The purpose of the meeting will be to discuss the purpose of the Foundation and next steps for the Foundation.

It is requested that the Port Commissioners provide the Secretary with a list of available dates for the meeting and provide suggested topics to be included in the agenda.

The Secretary will coordinate the available dates with the Members and other Directors to set a date for the meeting. The Secretary will consult the President on the agenda and then issue a Notice of Meeting that will include an agenda.

The current Board of Directors consists of:

Stan Pinnick - President
Gary Nelson - Vice President
Art Blauvelt I - Secretary
Lisa Benn - Treasurer
Shelli Hopsecger - Director
Dru Garson - Director

Mr. Nelson noted future meetings and events:
• April 12th - Trish’s Retirement Party
• April 19 - Aberdeen Planning Commission
• April 20 - Legislative Round Table, Coos Bay
• May 30 – Westport City Council Meeting

Regular meeting was recessed at 11:33 a.m. for a short break.

Regular meeting reconvened at 11:38 a.m.

WORKSHOP: MARINE SHIPPING DIVISIONS: NAVIGATING THE FUTURE
Shelli Hopsecger, CCAI, presented on the Port of Grays Harbor Strategic Planning Workshop, Marine Shipping Divisions. The object of the workshop was to understand the significance of international trade on the Port of Grays Harbor’s ability to generate positive economic benefits of good paying jobs, private investment and a stable economy for the community.

Assess current conditions of the district and the Port’s marine shipping divisions (Marine Terminals, Pilotage, Ship Assist and the Marine Terminal Industrial Property Leases), identify future growth opportunities and plan for the infrastructure, resources and partnerships required to achieve the vision.

The focus was on the vision of growth. Ms. Hopsecger identified the projects we know about and placed them in a ten-year implementation timeline. She also discussed what infrastructure improvements and replacements will need to occur in order to accommodate the growth and minimize negative impacts on the community. Ms. Hopsecger touched base on the partnerships and strategies for strengthening partnerships in order to be successful.

There being no further business to come before the Commission, the Regular Meeting recessed at 12:15 p.m.

The Board then went into Executive Session to consider the acquisition, sale or lease of real estate and to discuss with Port’s legal counsel matters relating to agency enforcement actions, litigation or potential litigation. No action to be taken during Executive Session. It was announced that the Executive Session would last an hour and 15 minutes.

The Executive Session ended at 1:30 p.m. and the Regular Meeting adjourned at that time.