Port of Grays Harbor

Commission Meeting

January 09, 2018

The Port of Grays Harbor Commission Meeting for January 09, 2018 was called to order at 9:03 a.m.

Mary Nelson, Director, Finance & Administration led the meeting in the Pledge of Allegiance.

Those in attendance at the meeting were as follows:

COMMISSION AND STAFF
Chuck Caldwell - Commissioner
Stan Pinnick - Commissioner
Jack Thompson - Commissioner
Gary Nelson - Executive Director
Arthur Blauvelt - Legal Counsel
Mary Nelson - Director of Finance & Administration
Leonard Barnes - Deputy Executive Director
Mike Johnson - Contract and Project Manager
Randy Lewis - Director of Environmental and Engineering Services
Molly Bold - Westport Business Manager
Alissa Shay - Manager of Business Development
Shannon Anderson - Business & Trade Development Asst.
Kayla Dunlap - Public Affairs Manager
Lisa Benn - Accounting Manager
Keya Bernhardt - Communications & Administrative Coordinator
Ross Read - Operations Manager
James Messer - Business & Operations Assistant

VISITORS
Dave Haviland - Jodesha Broadcasting
Leslie Eichner - Westport Chamber of Commerce
Linda Orgel - CCH
Rob Bearden - Westport Chamber of Commerce
Louise Summern - Westport Chamber of Commerce
Kathryn Franzen - FOGH
Jackie Farra - 0/9
Jon Davies - BHC Consultants
Paula Akerlund - Westport Chamber of Commerce
Vickie Cummings - GHCOG

Items discussed and action taken where required are as follows:

MINUTES:
1. By motion made by Commissioner Caldwell, seconded by Commissioner Pinnick and unanimously approved, the Commission adopted the Minutes of December 12, 2017 Regular Commission Meeting as recorded in the Minutes Book No. 20 on pages 167 through 174 inclusive.

VOUCHERS:
1. By motion made by Commissioner Pinnick and seconded by Commissioner Caldwell, the Commission unanimously approved for payment those Payroll Vouchers issued December 20, 2017 and January 5, 2018, ACH/Wire Transfers No. 99900960 through and including No. 99900969, and General Disbursement Vouchers No. 95996 through and including No. 96168 for payment in the amount of $4,220,378.75.

REPORTS:
The Westport Tsunami Safety Committee
Molly Bold introduced, Harry Carthum, Committee Chair, Paula Akerlund, Former Ocosta School District Superintendent, and Charles Wallace, Deputy Director Grays Harbor County Emergency Management, of the Westport Tsunami Safety Committee.

Harry Carthum presented the Westport Tsunami Safety Committee’s plan to build a multi-story parking garage. The garage would house 200 cars which would help with the parking problem in Westport and also act as an evacuation site for Westport citizens and tourist during a tsunami. The safety committee is working towards completing a grant to fund a feasibility study for the project. Mr. Carthum hopes the Port will continue to be an active partner in the efforts of the Westport Tsunami Safety Committee, together with the City of Westport, Westport-Grayland Chamber of Commerce, and Grays Harbor County. Mr. Carthum requested the non-monetary support from the Port for this project, and thanked the Commission for the opportunity to present the future possibilities for the Westport Tsunami Safety Committee.

Friends Landing 2017 Year in Review
Alissa Shay reported on Friends Landing 2017 Year in Review. Friends Landing was advertised in the Visitor Choice magazine and the Good Sam Network, #1 RV network in the nation. 2017 was the first year for the Salmon run/walk which raised money for the new playground equipment for Friends Landing. There were 40 participants in this year’s run/walk. For 2017 the playground project has received $57,500 in grants from GH Community Foundation, Weyerhaeuser, Seabrook Foundation, and Sierra Pacific. Alissa introduced James Messer, Business & Operations Assistant, Satsop Business Park, and Ross Read, Operations Manager, Satsop Business Park.

James Messer reported on the new online reservation software for Friends Landing. The software was launched in September 2017. It is easy to manage the reservations, convenient for the customers, and created the highest monthly and yearly revenues recorded. The annual revenues increased 25.4% for 2017 and the 2018 year to date revenue was $6,588.

Ross Read reported on 2017 maintenance and repairs for Satsop and Friends landing. Maintenance projects included pressure tank replacement in the well house at Satsop, and signage improvements, boom log repairs, a memorial monument, trail repair and replacement, driveway repairs and woodshed repairs at Friends Landing. Miscellaneous projects included bathroom vent fan replacement, DOC Agreement renewal, high tides addressed, bbq pit renovation, and water leak repairs. 2018 projects include continued trail repair and replacement, expanded advertising, replace signage, additional WSDOT signage and playground replacement project completion.

2018 Communications Plan
Kayla Dunlap presented the 2018 Communication Plan. The Port’s objective is to effectively communicate the opportunities and accomplishments at the Port of Grays Harbor through the implementation of a public relations and communication program, and to best utilize the many tools and resources available to the Port of Grays Harbor to reach target audiences.

The Port of Grays Harbor will strive to incorporate the importance of partnerships to the success of Grays Harbor into all communication pieces, continue to ensure our policies and procedures relating to public information are up to date and that staff and Commissioners are in compliance with training as it relates to the Open Public Meetings Act and the Public Records Act.

Public Information Report
Kayla Dunlap reported the 2018 Legislative Session kicked off on January 8th, 2018. The short, 60 day session is scheduled to end on March 8th. Port staff will be in Olympia on Thursday, January 11th to meet with Coastal Caucus members and their staff. A capital budget is possible for later this week; it is scheduled for a hearing in the Senate Ways and Means Committee on Thursday.

Port/Maritime Day at Legislature – Tuesday, January 23rd. Still waiting for WPPA schedule but have made appointments with all of our Coastal Caucus members.

Vessel Activity
Leonard Barnes reported for December 2017 the Port had calls from eleven deepwater vessels and zero barges, which resulted in 258,693 MT of cargo being handled. Year-to-date, the Port has handled 108 ships, 8 barges and 2.2 million MT of cargo.

Public Comment:
Linda Orgel, St. Rt. 105 asked if we have an upcoming BHP tour scheduled.

Gary Nelson responded there is no BHP tour scheduled but there is a presentation of Hydro Power scheduled for January 20th at the Port of Grays Harbor.

ACTION/RESOLUTION ITEMS:
Action Item No. 1
Leonard Barnes requested the authorization of the Executive Director to amend Lease Agreement No. 999 with Harbor Alternate Living Association.

Motion to authorize the Executive Director to amend Lease Agreement No. 999 with Harbor Alternate Living Association (HALA) was made by Commissioner Caldwell and seconded by Commissioner Pinnick. Motion passed with a vote of 3-0.

Action Item No. 2
Mike Johnson requested the authorization of the Executive Director to Award Contract No.1836, 28th Street Boat Launch Improvements Phase II

Motion to authorize Executive Director to Award Contract No.1836, 28th Street Boat Launch Improvements Phase II was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0.

Commissioner Thompson called for a 5 minute recess at 10:18 a.m., the meeting resumed at 10:23 a.m.

Resolution 2942
Mary Nelson reported on the authorization of Port Commissioner travel in 2018. This travel policy originated on February 12, 1991 and is revised annually.

The “Commission Travel” policy allows the Commission to approve anticipated travel for the coming year. Any travel not listed will need to be separately approved in advance of the travel. The proposed Resolution No. 2942 includes travel to local, state and national organizations that Port Commissioners attend annually for the betterment of the Port. All travel listed in Resolution No. 2942 is included in the 2018 budget.

Motion to adopt Resolution No. 2942: Authorizing Anticipated Commission Travel During the Calendar Year 2018 was made by Commissioner Pinnick and seconded by Commissioner Caldwell. Motion passed with a vote of 3-0. Resolution adopted.

Visitors/Public Comment:
Jackie Farra, Hoquiam, WA asked how a citizen gets an item on the agenda.

Gary Nelson suggested to go through Kayla or himself to get an item added to the agenda.

NEW BUSINESS:
2018 Board Reorganization/2018 Commission Appointments
It was moved by Commissioner Pinnick and seconded by Commissioner Caldwell that the 2018 Board be as follows:

President - Chuck Caldwell
Vice President - Stan Pinnick
Secretary - Jack Thompson

Motion passed with all Commissioners in favor.

It was moved by Commissioner Pinnick and seconded by Commissioner Caldwell that the 2018 Commission Appointments be as follows:

Auditor - Mary Nelson
Legal Counsel - Ingram, Zelasko & Goodwin
Executive Director - Gary G. Nelson

Motion passed with all Commissioners in favor.

It was moved by Commissioner Pinnick and seconded by Commissioner Caldwell that the following assignments be made for 2018:

American Assoc. of Port Authorities
Jack Thompson - Commissioner
Gary Nelson - Staff Member

Association of Pacific Ports
Chuck Caldwell - Commissioner
Gary Nelson - Staff Member

Aberdeen Revitalization Movement
Jack Thompson - Commissioner

Chehalis Basin Fisheries Task Force
Stan Pinnick - Commissioner
Ken Rausch - Staff Member

Chehalis Basin Partnership
Chuck Caldwell - Commissioner
Mike Johnson - Staff Member

G.H. Council of Governments
Chuck Caldwell - Commissioner
Leonard Barnes - Staff Member

G.H. Shipping Club
Stan Pinnick - Commissioner
Shannon Anderson - Staff Member

Greater Grays Harbor Inc.
Jack Thompson - Commissioner
Leonard Barnes - Staff Member

Pacific NW Waterways Association
Stan Pinnick - Commissioner
Kayla Dunlap - Staff Member

Port of Grays Harbor Foundation
Stan Pinnick - Commissioner
Gary Nelson 0- Staff Member

Thurston County Chamber of Commerce
Chuck Caldwell - Commissioner
Alissa Shay - Staff Member

Thurston County EDC
Jack Thompson - Commissioner
Alissa Shay - Staff Member

Vision 2020
Stan Pinnick - Commissioner
Alissa Shay - Staff Member

Washington Coast Sustainable Salmon Partnership
Jack Thompson - Commissioner
Molly Bold - Staff Member

Washington Public Ports Association
Jack Thompson - Commissioner
Gary Nelson - Staff Member

Motion to replace Chuck Caldwell with Jack Thompson for WPPA was made.

Motion to appoint Jack Thompson to Aberdeen Revitalization Movement was made.

Motions passed with all Commissioners in favor.

The Regular Meeting was recessed at 10:43 a.m. for the Annual Meetings of the Industrial Development Corporation, Port of Grays Harbor Foundation Members and Port of Grays Harbor Foundation Board of Directors.
The Port of Grays Harbor Foundation Board of Directors Meeting was closed at 10:55 a.m. and the Regular Commission Meeting reconvened.

There being no further business to come before the Commission, the Regular Meeting recessed at 10:56 a.m.

The Board then went into Executive Session to consider the acquisition, sale or lease of real estate and to discuss with Port’s legal counsel matters relating to agency enforcement actions, litigation or potential litigation. No action to be taken during Executive Session. It was announced that the Executive Session would last an hour and 15 minutes.

The Executive Session ended at 1:15 p.m. and the Regular Meeting adjourned at that time.